Plan Conference CONFERENCE PLANNING MINDMAP TEMPLATE

Marketing & Web (INSERT IMAGE) Initiation (INSERT IMAGE)

Arrive at venue Delegate arrival Evaluation collection Gather stationery/confidential papers Check for lost items Order badges/folders Order stationery Build evaluation sheet Create pack info Print conference pack Send packs to venue Verify online registration process Check acknowledge/acceptance emails Send invites to email lists Monitor registration & verify fax/paper requests For Registration Deadline: Send last chance email Update website messaging Work with marketing (if needed) Monitor registration & verify fax/paper requests Send final registration numbers to venue Venue Procurement: Identify suppliers Send product specs Receive quotes AV Providers: Shortlist suppliers Select suppliers Complete POs Speakers: Identify speakers Send event brief Receive avail/fees Shortlist speakers Complete POs Send AV request form/ dietary requirements Design posters Create webpage Design advertisements Complete conference review Send press releases Email industry contacts Order exhibitor stands Invitation letter to speakers Verify date for other events Complete project plan Reserve resources Send details to marketing Set up conference email address Create registration form On the Day Project Closes (INSERT IMAGE) Conference Pack (INSERT IMAGE) Delegate Management (INSERT IMAGE) Procurement (INSERT IMAGE)

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